Job Purpose:

To assist the People team by providing support with daily HR duties to ensure that processes and policies are carried out smoothly, accurately and in a timely manner. Ultimately ensuring that key responsibilities are executed to a high standard.

Key Responsibilities and Accountabilities:

• Process and prepare letters and reports relating to employee activities (staffing, recruitment, training, employee relations, performance evaluations etc)

• Manage a number of periodic and time critical processes.

• Maintain the HR Trackers to reflect correct data on employees.

• Administration of the New starter and Leavers Process.

• Coordinate the reference requests.

• Ensure all documents are filed electronically.

• Manage the HR inbox for general queries.

• Monitor probation reviews.

• Oversee the maintenance of comprehensive HR records to ensure compliance with data protection, equal opportunities and other legal requirements.

• Proactively engage in customer focus by handling designated general HR queries and issues in a timely and professional manner.

• Assist with the operational Recruitment process as required

• Setting up interview invites and engage with internal stakeholders and suppliers.

• Assist with Payroll preparation providing accurate data.

• Ensure all HR documents are produced and contain the appropriate up-to-date information, in line with internal and external requirements and are made available to staff via JTNet.

• Review and make recommendations to the Head of People of any changes to the Staff/HR Handbooks and HR policies and procedures in line with legislation.

• Administration of the Employee Car Fleet Scheme. Assigning vehicles, dealing with queries, liaising with our supplier and checking of monthly accounts.

• To carry out any other reasonable task associated to the role, as may be required.

Person Specification

Essential Requirements:

• CIPD Level 3 qualified/or equivalent or be studying towards your CIPD.

• 1-2 years’ experience of working in a HR department related proven assistant experience in a fast-paced professional environment.

• Good working knowledge of Employment Law

• Experience of maintaining HR databases

• Mail merge/ Excel Reports and Excellent IT Skills

• Excellent organisational skills

Desirable:

• Experience of working in a regulated industry

• Experience of working with Apprentices

• An understanding of Safeguarding